Privacy Statement

The International Journal of Legal Studies, Institutions, and Governance (IJLSIG) respects the privacy of authors, reviewers, editors, readers, and platform users. Personal data are processed lawfully, fairly, securely, and solely for legitimate scholarly publishing purposes in accordance with Law No. 27 of 2022 concerning Personal Data Protection.

General Principle

The International Journal of Legal Studies, Institutions, and Governance (IJLSIG) respects the privacy of authors, reviewers, editors, readers, and other users of its journal platform.

Personal data are processed lawfully, fairly, securely, and only for legitimate scholarly publishing purposes. This Privacy Statement is implemented in accordance with applicable Indonesian law, including Law of the Republic of Indonesia Number 27 of 2022 concerning Personal Data Protection.

Data Controller

The controller responsible for personal data processed through IJLSIG is:

Personal Data Collected

Depending on a user’s role and interaction with the journal, IJLSIG may collect and process:

1. Full name;
2. Email address;
3. Telephone number, where voluntarily provided;
4. Institutional affiliation and address;
5. Country of residence or institutional location;
6. Academic qualifications and field of expertise;
7. ORCID iD, SINTA ID, Scopus Author ID, or other researcher identifiers;
8. Username and encrypted account credentials;
9. Manuscript files, revisions, review reports, and editorial correspondence;
10. Conflict-of-interest and funding disclosures;
11. Internet Protocol address, access logs, browser information, and cookies;
12. Payment information and proof of payment for accepted articles; and
13. Any other information voluntarily submitted through the OJS platform.

IJLSIG does not request sensitive personal data unless such information is necessary for a lawful and clearly stated purpose.

Purposes of Data Processing

Personal data may be processed for the following purposes:

1. Creating and managing OJS user accounts;
2. Receiving and administering manuscript submissions;
3. Conducting editorial screening and peer review;
4. Communicating editorial decisions and revision requests;
5. Managing copyediting, production, and publication;
6. Identifying authors and acknowledging editorial contributors;
7. Processing publication charges after acceptance;
8. Detecting plagiarism, duplicate publication, and publication misconduct;
9. Registering metadata and permanent identifiers;
10. Submitting published content to indexing, archiving, and preservation services;
11. Maintaining system security and preventing unauthorised access;
12. Responding to complaints, appeals, corrections, and retraction requests; and
13. Complying with applicable legal and regulatory obligations.

Protection Notice: Personal data will not be sold, rented, or used for unrelated commercial marketing.

Published Personal Information

The names, affiliations, ORCID iDs, researcher identifiers, biographies, and contact details expressly intended for publication may appear with a published article or on the journal website.

The corresponding author’s email address may be published when this is disclosed to and accepted by the author. Information that is not necessary for scholarly attribution will not ordinarily be made public.

Once bibliographic information has become part of the scholarly record, its removal may be restricted to preserve the integrity of that record. Corrections may be made when the information is inaccurate or unlawfully processed.

Confidentiality of Manuscripts and Reviews

Submitted manuscripts shall be treated as confidential documents. Access is limited to editors, assigned reviewers, authorised journal personnel, and service providers who require access for legitimate publication purposes.

Because IJLSIG applies a double-blind peer-review process, the journal will make reasonable efforts to prevent disclosure of the identities of authors and reviewers during review.

Reviewer identities and confidential review reports will not be disclosed without authorisation, except where disclosure is required by law or reasonably necessary for the investigation of publication misconduct.

Disclosure to Third Parties

IJLSIG may share limited personal data with trusted service providers where necessary for:

1. Website and server hosting;
2. Email and communication services;
3. Similarity or plagiarism screening;
4. DOI and metadata registration;
5. Indexing and abstracting;
6. Digital preservation;
7. Technical maintenance; and
8. Payment verification.

Only information reasonably necessary for the relevant service shall be disclosed. Service providers are expected to maintain appropriate confidentiality and data-security safeguards.

Information may also be disclosed where required by law, a lawful order of a competent authority, or a legitimate investigation of publication misconduct.

Cookies and Access Logs

The IJLSIG website may use cookies and access logs to maintain user sessions, support login functions, remember user preferences, measure website usage, and protect the platform from security threats.

Users may manage cookies through their browser settings. Disabling essential cookies may affect certain OJS functions.

Data Retention

Personal data shall be retained only for as long as reasonably necessary for scholarly publishing, legal compliance, dispute resolution, system security, and preservation of the academic record.

Submission histories, editorial decisions, review records, and publication metadata may be retained as part of the journal’s permanent editorial record. Personal data that are no longer required will be deleted, anonymised, or securely restricted, subject to applicable legal and archival obligations.

Data Security

IJLSIG and PT Darma Cendekia Pustaka implement reasonable administrative and technical safeguards to protect personal data against unauthorised access, alteration, disclosure, loss, or destruction.

However, no electronic transmission or storage system can guarantee absolute security. Users are responsible for maintaining the confidentiality of their account credentials and promptly reporting suspected unauthorised access.

Rights of Data Subjects

Subject to applicable law, users may request:

1. Information concerning the processing of their personal data;
2. Access to their personal data;
3. Correction or completion of inaccurate data;
4. Deletion of data that are no longer lawfully required;
5. Withdrawal of consent where processing is based on consent;
6. Restriction of certain data processing;
7. Objection to unlawful processing; or
8. Other rights recognised under applicable personal data protection law.

A request may be submitted to darmacendekiapustaka@gmail.com. The journal may require reasonable identity verification before processing the request.

The exercise of these rights remains subject to the journal’s legal obligations and responsibility to preserve the integrity of the scholarly record.

Personal Data Breach

If a personal data breach occurs, PT Darma Cendekia Pustaka will take reasonable steps to contain and investigate the incident, reduce potential harm, restore system security, and notify affected persons or competent authorities where required by applicable law.

Policy Amendments

This Privacy Statement may be amended to reflect changes in applicable law, journal operations, or information technology. Material changes will be announced through the journal website.

Continued use of the IJLSIG platform after an amendment constitutes acknowledgment of the updated Privacy Statement, without prejudice to any rights provided by applicable law.

Last updated: August 2026